Let me sweat the details so you don’t have to. Courtesy of sprungphoto.com.
I’ve run this one before, but I think it is still helpful.
If you are planning a wedding, you are probably thinking about hiring a wedding planner or a day-of wedding coordinator. If you’re getting married this year and are not thinking about any such thing, may I recommend that you do so before the best planners get booked up for the busy summer and fall seasons?
It’s not difficult to hire a day-of coordinator. Once you have found a handful of prospects (by searching or asking friends or any method you like), it’s time to interview them. I recommend that you meet them in person before hiring. Sometimes this is impractical, of course. In that case, be sure to have a detailed telephone conversation before signing a contract. Some of the things you may want to consider are: the planner’s experience and expertise; the planner’s personality and how it fits with yours; the kinds of ideas she or he can bring to the table; the fee charged and what you will get for what you pay.
Sometimes the person with the lowest price is the best one for the job, but other times someone with a very low price may not offer as many important services as someone who charges a little more. Get enough information on the services included in the fee so that you can tell the difference. Find out what the price range is by asking several coordinators. You don’t have to hire the most expensive one, but you will probably find one in the middle of the price range who has all the characteristics you want.
Before you hire, get references. Call recent clients or e-mail them, and ask them questions about their experience with the coordinator. Ask them if they would recommend the person. Ask them if they think they got value for their money. Ask if there were any unresolved problems.
Finally, get a signed contract with the coordinator before paying anything. (This is actually good advice for hiring any vendor.) Don’t be intimidated by legalese in the contract. If there’s anything you don’t understand, ask to have it clarified. And only sign the contract once you are sure you understand everything and agree with it. It takes some work, but it is always worth while to have a good contract in place. It protects both parties.
And once you have hired a wedding coordinator, keep them informed of your decisions. If they ask for information, get it to them as soon as possible. They are looking out for your best interests and need to know what you want and what you are doing so they can take care of all the details while you are busy getting married and enjoying yourself.
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