This is second in a series on budget event planning. Today, let’s talk about the location for your event.
At the front door of The Grove in Glenview. Photo by MWD Photography.
When you are planning an event, one of your largest expenses will be the location. But there are lots of ways to have a beautiful event without spending half your budget on the venue. There are plenty of high-profile, downtown locations where you could drop ten thousand dollars just to walk in the door–and all you get is the room. You can take a look at those to get ideas, but then keep looking.
My favorite place to start looking for inexpensive party locations is the local park district. And I don’t mean you should be stuck at the field house in the local park. Park districts often take over historical houses or other structures and rent them out to make a little extra money. The Chicago Park District has the Berger Park Mansion or Promontory Point. Glenview has The Grove. In Wilmette, there is a very cute party room at Gillson Park. Sometimes you can get an even better deal if you live in the town where the park is located, or if you know someone who lives there who would be willing to co-sign the contract to get the in-town rate.
In the suburbs of Chicago, there are also women’s clubs and community houses, especially in the older suburbs. Some of these are not cheap, but sometimes you can get a good deal. These venues often provide tables, chairs, white linens, china, and silver. The style of the china might not be what you would choose, but having those items included in the rental can save you a bundle on renting them.
Another option is to go outside the city. If you are willing to move your event from Chicago to southern Wisconsin, there are halls available at a reasonable rate. There are also some venues in the distant suburbs that offer good deals.
If you want to stay in the city but have limited funds, try restaurants with party rooms. These rooms are often available at no charge. The restaurants make their money on the food and drink. Some restaurants can handle decorations, audio/visual equipment, and other special requests. Not all restaurants are suitable for a large wedding, but there are some that can even handle a complex event such as that.
Also, smaller museums, art galleries, and other arts organizations sometimes rent their spaces at reasonable rates. They do not always advertise widely, so you will have to do some research to find them–or ask a professional planner for advice.
And don’t overlook institutions you have a relationship with. Your church or synagogue, a cultural institution where you have a membership, or the arts organization you support may be able to offer you space at a reasonable price. Also, to save money, consider planning your event for an off day or time. Morning events are often less pricey than evening ones. Sundays are often less expensive than Saturdays. And if you can have your party on a weekday, you can often get a real bargain.
If you have no budget for a venue, you can try asking friends or family with a nice home to help you by letting you have your party at their home. This option depends entirely on your connections–and on their willingness to do you a huge favor. But even if you don’t have friends with large houses, you can still have a party or wedding for a reasonable price if you look a little beyond the easy choices. There are very nice locations within your reach.
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