When Should You Hire Your Planner?

November 6th, 2017
Was it planned 2 years in advance?  Or two days?  Photo by T & S Hughes Photography.

Was it planned 2 years in advance? Or two days? Photo by T & S Hughes Photography.

Here’s a question that does not get asked nearly often enough:  When should you hire a coordinator or planner for your wedding or other large event?

The short answer is:  As soon as possible.

If you’re hiring a full-service planner or even someone who is only doing partial planning plus coordinating, you obviously want to hire that person well in advance of the date of the event.  You need to give them time to do their job, which is to plan your event.  No one wants to do a rush job or do the job badly, so ample time is necessary.

But even if you are hiring someone who is only coordinating the day of your event, it is still a good idea to book early.  For one thing, you want to find someone who is available on the date of your event, and Saturday nights start booking up as you approach the date.  But beyond the practicalities of who is available, booking early gives you access to your coordinator’s advice and expertise for a longer period of time, saving you money and headaches.  And it allows for enough time for your coordinator to get to know you and understand what you want.

I don’t know how most planners charge, but if you hire me early, it doesn’t cost you a penny more than if you hire me later.  (In fact, it can save you money.)  My fee is based on the average amount of time I expect to put in on your event, and always includes unlimited phone calls, texts, and emails from the time you hire me until the day of your event.

And what if you’ve waited until the last minute to hire someone to coordinate your event?  Do not despair!  I actually specialize in last-minute jobs (if I am available).  While it’s nice to have months to sort out the details and make sure everything is in place, I’ve coordinated weddings with less than 48 hours notice!

One final word of advice:  Most planners won’t book more than 12 to 18 months out.  That’s my general window, as well.  So, if you are more than a-year-and-a-half from the date of your wedding or event, that is the one time I recommend waiting to hire.  But within a year or so of the date, don’t delay.  Start making calls or sending emails to find the planner who is the right fit for your event.  We all appreciate your booking early.

Book Now For Best Prices

October 30th, 2017
Photo by Danielle Heinson Photography.

Photo by Danielle Heinson Photography.

Do you have a wedding (or other event) planned for 2018?  Here’s a budget-friendly tip for you!

If you hire me before the end of 2017, you’ll get my services at 2017 prices.  It’s a good bargain!  Starting the first of the year, though, my prices will go up to cover my increasing costs.

Call or email now to set up a no-cost, no-obligation meeting, and let’s get started.  If you know you’ll need a coordinator or planner, why wait?

Re-run: DIY Weddings–Catering

December 12th, 2016

It’s time to revisit some articles about DIY weddings.  Here’s a good one:

Of all the things you might want to do yourself for your wedding, the one I would recommend against without hesitation is catering your wedding reception yourself.  You might think this would be obvious, but I have talked to people who thought they could do it.

Did I mention that presentation is a professional catering skill?  Photo courtesy of Artisan Events.

Did I mention that presentation is a professional catering skill? Photo courtesy of Artisan Events.

I have actually heard of self-catered weddings that were pulled off with a lot of help from friends and family.  I know it can be done, especially if there are people with special skills involved.  So, I won’t say you should never, ever do it.  I’m just going to give you a lot of reasons not to.

Caterers do a lot more than cook in quantity.  They also manage the kitchen; order and return rental items; keep the food (and so your reception) on schedule; hire and manage serving and bar staff; set up tables, chairs, and linens; set the tables; and clean up and take the garbage out.  Caterers also have food sanitation licenses, meaning there is a low probability of spoiled food or food poisoning from their kitchens.  They know how much ice to buy and bring.  Some of them own serving equipment that they provide at no charge.   And that is just the minimum of what a professional caterer has to offer.

On your wedding day, you are going to be very much occupied with, first, getting married.  Second, you will want to spend as much time as possible greeting your guests.  You’ll probably also want to have your photograph taken with many of your friends and family, not to mention with your spouse.  These things will take up most of your day, leaving you no time to be the caterer at your own wedding.

I would say that unless you are able to provide everything a caterer brings to the table, and unless you can also delegate all the catering on the wedding day to a trusted party, hire a professional and save cooking for a crowd for another day.

Book Now For Best Prices

December 5th, 2016
Floral urns

Photo by Studio Finch Photography, www.studiofinch.com

Just a reminder:  My prices increase on January 1.  If you want to book my 2017 wedding planning or coordinating services at 2016 prices, call me or email me now so we can get everything signed and sealed before the end of the year.  Wouldn’t it be great to have one more thing out of the way now?