Information and Your Planner

October 9th, 2017
Here's me pinning flowers on a family member.  Naturally, you want me to know who gets which flowers.  (Photo by HappyBuddy Photo Art.)

Here’s me pinning flowers on a family member. Naturally, you want me to know who gets which flowers. (Photo by HappyBuddy Photo Art.)

Because most people don’t work with wedding or party planners (or coordinators) most of the time, when they hire one, they have to figure out how best to work with them.  If you’re in that position yourself, let me give you one really big tip on how to make the most of your planner or coordinator.

The first thing you can do to make sure your planner can do her best job is give her information, lots and lots of information.  I have had clients say to me (in these exact words), “I don’t want to overwhelm you with information.”  But it is my job–and it is my specialty–to hold and use and organize massive amounts of information.

In fact, most of what you might need a planner to do is organizing information.  Never thought of it that way?  Well, it’s true:  The schedule for your event is a document that organizes and systematizes information, as is the ground plan.  And you’ll get the best, most functional schedule or layout if you give your planner every bit of information at your disposal, even information that doesn’t seem vital.  Your planner might also be in charge of your decorations.  What she needs is not just the decorative items, themselves, but also the information about where they go and how.

You could say that my motto is, “There is no such thing as useless information.”  As a planner or coordinator, I am often asked the most obscure questions by other wedding vendors.  You never know what someone will want or need to know in order to make your event stellar.

So, please, overwhelm me with information.  I love it when you tell me everything you need–and everything you’re thinking is important.  When that avalanche of information arrives on my desk, I’m always so happy, because then I know I can do my absolute best work to make your wedding or event turn out as you envision it.

Vendors I Know: Vistaprint

June 27th, 2016
Need a menu printed?. Photo by hannahelaine photography (hannahelaine.com).

Need a menu printed?. Photo by hannahelaine photography (hannahelaine.com).

When you’re planning an event or a wedding, you might find that you need printing services.  If you plan to send paper invitations, you’ll need invitations, envelopes, and reply cards.  You might also want to have a program for your guests or a menu at dinner.  And you could want signs to direct your guests to the location.

There are many options for all of these items, but some of them are expensive.  Traditional engraved invitations, for example, are costly.  They can also take several weeks to be printed.  But it turns out that the place where you can get inexpensive business cards is the same place where you can get some or all of your wedding or event printing done:  Vistaprint.

A recent client of mine used Vistaprint for her invitations, place cards, and signage, and she was very happy with the service–and, especially, with the turn-around time.

The only drawback to the service is the designs.  If you like their designs, then it is a convenient service. If you don’t find one to your taste in their gallery, you can upload a design for them to print, but that means that you still have to get the invitations designed.  It’s great if you are a designer yourself and can do the work.  But if you’re already working with a designer, then you probably also want to use whatever printing services they recommend.

You might not think that a service that is primarily thought of as a business service would be good for weddings and events, but it turns out that under some circumstances, it can be both convenient and economical.