When Should You Hire Your Planner?

November 6th, 2017
Was it planned 2 years in advance?  Or two days?  Photo by T & S Hughes Photography.

Was it planned 2 years in advance? Or two days? Photo by T & S Hughes Photography.

Here’s a question that does not get asked nearly often enough:  When should you hire a coordinator or planner for your wedding or other large event?

The short answer is:  As soon as possible.

If you’re hiring a full-service planner or even someone who is only doing partial planning plus coordinating, you obviously want to hire that person well in advance of the date of the event.  You need to give them time to do their job, which is to plan your event.  No one wants to do a rush job or do the job badly, so ample time is necessary.

But even if you are hiring someone who is only coordinating the day of your event, it is still a good idea to book early.  For one thing, you want to find someone who is available on the date of your event, and Saturday nights start booking up as you approach the date.  But beyond the practicalities of who is available, booking early gives you access to your coordinator’s advice and expertise for a longer period of time, saving you money and headaches.  And it allows for enough time for your coordinator to get to know you and understand what you want.

I don’t know how most planners charge, but if you hire me early, it doesn’t cost you a penny more than if you hire me later.  (In fact, it can save you money.)  My fee is based on the average amount of time I expect to put in on your event, and always includes unlimited phone calls, texts, and emails from the time you hire me until the day of your event.

And what if you’ve waited until the last minute to hire someone to coordinate your event?  Do not despair!  I actually specialize in last-minute jobs (if I am available).  While it’s nice to have months to sort out the details and make sure everything is in place, I’ve coordinated weddings with less than 48 hours notice!

One final word of advice:  Most planners won’t book more than 12 to 18 months out.  That’s my general window, as well.  So, if you are more than a-year-and-a-half from the date of your wedding or event, that is the one time I recommend waiting to hire.  But within a year or so of the date, don’t delay.  Start making calls or sending emails to find the planner who is the right fit for your event.  We all appreciate your booking early.

Book Now For Best Prices

October 30th, 2017
Photo by Danielle Heinson Photography.

Photo by Danielle Heinson Photography.

Do you have a wedding (or other event) planned for 2018?  Here’s a budget-friendly tip for you!

If you hire me before the end of 2017, you’ll get my services at 2017 prices.  It’s a good bargain!  Starting the first of the year, though, my prices will go up to cover my increasing costs.

Call or email now to set up a no-cost, no-obligation meeting, and let’s get started.  If you know you’ll need a coordinator or planner, why wait?

Information and Your Planner

October 9th, 2017
Here's me pinning flowers on a family member.  Naturally, you want me to know who gets which flowers.  (Photo by HappyBuddy Photo Art.)

Here’s me pinning flowers on a family member. Naturally, you want me to know who gets which flowers. (Photo by HappyBuddy Photo Art.)

Because most people don’t work with wedding or party planners (or coordinators) most of the time, when they hire one, they have to figure out how best to work with them.  If you’re in that position yourself, let me give you one really big tip on how to make the most of your planner or coordinator.

The first thing you can do to make sure your planner can do her best job is give her information, lots and lots of information.  I have had clients say to me (in these exact words), “I don’t want to overwhelm you with information.”  But it is my job–and it is my specialty–to hold and use and organize massive amounts of information.

In fact, most of what you might need a planner to do is organizing information.  Never thought of it that way?  Well, it’s true:  The schedule for your event is a document that organizes and systematizes information, as is the ground plan.  And you’ll get the best, most functional schedule or layout if you give your planner every bit of information at your disposal, even information that doesn’t seem vital.  Your planner might also be in charge of your decorations.  What she needs is not just the decorative items, themselves, but also the information about where they go and how.

You could say that my motto is, “There is no such thing as useless information.”  As a planner or coordinator, I am often asked the most obscure questions by other wedding vendors.  You never know what someone will want or need to know in order to make your event stellar.

So, please, overwhelm me with information.  I love it when you tell me everything you need–and everything you’re thinking is important.  When that avalanche of information arrives on my desk, I’m always so happy, because then I know I can do my absolute best work to make your wedding or event turn out as you envision it.

Lakefront Wedding Photos!

September 11th, 2017

Did I promise you more photos from recent weddings?  These are just the ones I took myself from one of my recent weddings.  Professional photos will follow when I can get them.

I must confess that I loved this wedding.  It felt so authentic.  Everything the couple did reflected their personalities and their relationship.  It was all beautiful.  It was also completely unique.

The single most unusual thing about the wedding was the amount of hand-crafting that went into it.  Both bride and groom are crafty people.  The bride knits, so she made the gorgeous shawl you will see below.  The groom crochets, so not only did he make the bride’s bouquet out of crocheted flowers; he also crocheted all the flowers for the table decorations.  Take a look for yourself!

lakefront weddingberger park mansionbride and parentsprocessionalreception signsweetheart tablecrochet centerpiececrochet bouquetclose-up bouquetplace cardstruffle towervintage cake topper