What a Coordinator is For

September 5th, 2016
Here's a bride busy outsourcing her worries to me!  Photo by Peter Coombs.

Here’s a bride busy outsourcing her worries to me! Photo by Peter Coombs.

I had just arrived at the early morning wedding rehearsal of my clients, and the family was gathering.  I was being introduced to various parents and other family members in preparation for running the rehearsal.  The groom introduced me to his father, and he said something I really liked.  He said, “This is Lisa.  She is the one we have outsourced all our worrying to.”

That’s my job, in a nutshell:  You can outsource your worries to me, and I’ll take care of them!

The Only Thing Your Planner Needs

May 30th, 2016
The more there is to do, the more you should talk to your planner.

The more there is to do, the more you should talk to your planner.

Your wedding (or party) planner or coordinator can be your best friend, someone who takes care of everything you need them to and solves all the little problems (or, occasionally, the big ones) to make your party or wedding a huge success.  And there is only one thing she or he needs from you to make all that happen:

Information.

It sounds obvious, but when you’re getting close to the big day, you might need to remind yourself of this basic truth:  If your day-of coordinator is going to coordinate your day, she needs to know what you want; what you have done; what is going to happen; what is supposed to happen; what you want to avoid at all costs.

So, whenever you get new information or have a change of plans, make it your habit to tell your planner, first thing.  And if your planner asks you for information, be sure to tell her.  Your busy life is even busier when you are planning a wedding, so you’ll have to prioritize.  Make it a high priority to communicate with your planner.

 

Wedding Planner Expectations

March 21st, 2016
Getting married in your back yard?  I'll work with you!

Getting married in your back yard? I’ll work with you!

I was in an get-acquainted meeting with a couple who ended up hiring me recently and the groom mentioned that, before he met me, he had been opposed to hiring a day-of coordinator.  When I asked him why, he said it was because he had a negative image of wedding planners and didn’t want one at his wedding.

I think I’ve run into this stereotype before:  The wedding planner is bossy or unapproachable or a know-it-all or insistent on rigid etiquette or only has one way of doing things.  I wouldn’t want someone like that at my wedding, either!

Fortunately for you, if you’re getting married, most wedding planners don’t fit that description.  I certainly don’t.  My job is to serve your vision of your wedding and make it happen.  It’s important to me not to make any judgments about your choices.  It’s your wedding; it’s going to be wonderful; and I want to help.

Why You Should Hire a Day-Of Wedding Coordinator

January 4th, 2016

I am asked sometimes why anyone should hire a wedding planner or coordinator.

Beautiful wedding day.  Photo by Magical Moments Photography.

Beautiful wedding day. Photo by Magical Moments Photography.

After all, you can probably do all the planning yourself. With some time, a few organizational skills, and the ability to see the project through, you can plan your wedding by yourself. Of course, it is a large job that takes a lot of time and attention. Most people find the process momentarily frustrating. At the same time, it can be very rewarding. You might even find that it is a lot of fun.  (Of course, if you can’t even think about doing all the planning yourself, I’d be happy to help you!)

On the other hand, when it comes to day-of wedding coordination, almost everyone needs someone to do the job. In the past when brides were typically younger, the mother of the bride often took care of the coordinating. Sometimes the Maid of Honor does all the work.  These days, though, most couples want to allow their families and friends to enjoy the wedding day and not have to deal with the details.

Even if your wedding is simple and straightforward, if you hire a day-of coordinator, you are also hiring a professional consultant who can help you with the planning. It’s well known that a so-called Day-Of Coordinator is really a Month-Of Planner.  When I am working with a couple, I tell them that once they hire me, they can call me or send me an e-mail any time if they need guidance or a vendor referral or just someone to bounce an idea off of.  And that’s just a start.  You have access to my extensive vendor list and all my experience in planning and coordinating.  My true function is to make sure that the wedding goes smoothly, and that means that I start working toward that goal as soon as I am hired. If I can prevent costly mistakes or solve a problem months in advance, then I am doing my job as day-of coordinator.

Also, I have resources that you might not have.  Especially if your wedding is non-traditional or if you want to make sure it is environmentally friendly, I have access to vendors and other resources that you might not know about.

Maybe you have been to a wedding and thought it all went so smoothly that there was no need for a coordinator. That is actually the highest compliment you can pay to a day-of wedding coordinator. From the point of view of the guests, it should all look effortless, and that means that someone has put all the details together into a beautiful wedding day.