Information and Your Planner

October 9th, 2017
Here's me pinning flowers on a family member.  Naturally, you want me to know who gets which flowers.  (Photo by HappyBuddy Photo Art.)

Here’s me pinning flowers on a family member. Naturally, you want me to know who gets which flowers. (Photo by HappyBuddy Photo Art.)

Because most people don’t work with wedding or party planners (or coordinators) most of the time, when they hire one, they have to figure out how best to work with them.  If you’re in that position yourself, let me give you one really big tip on how to make the most of your planner or coordinator.

The first thing you can do to make sure your planner can do her best job is give her information, lots and lots of information.  I have had clients say to me (in these exact words), “I don’t want to overwhelm you with information.”  But it is my job–and it is my specialty–to hold and use and organize massive amounts of information.

In fact, most of what you might need a planner to do is organizing information.  Never thought of it that way?  Well, it’s true:  The schedule for your event is a document that organizes and systematizes information, as is the ground plan.  And you’ll get the best, most functional schedule or layout if you give your planner every bit of information at your disposal, even information that doesn’t seem vital.  Your planner might also be in charge of your decorations.  What she needs is not just the decorative items, themselves, but also the information about where they go and how.

You could say that my motto is, “There is no such thing as useless information.”  As a planner or coordinator, I am often asked the most obscure questions by other wedding vendors.  You never know what someone will want or need to know in order to make your event stellar.

So, please, overwhelm me with information.  I love it when you tell me everything you need–and everything you’re thinking is important.  When that avalanche of information arrives on my desk, I’m always so happy, because then I know I can do my absolute best work to make your wedding or event turn out as you envision it.

What a Coordinator is For

September 5th, 2016
Here's a bride busy outsourcing her worries to me!  Photo by Peter Coombs.

Here’s a bride busy outsourcing her worries to me! Photo by Peter Coombs.

I had just arrived at the early morning wedding rehearsal of my clients, and the family was gathering.  I was being introduced to various parents and other family members in preparation for running the rehearsal.  The groom introduced me to his father, and he said something I really liked.  He said, “This is Lisa.  She is the one we have outsourced all our worrying to.”

That’s my job, in a nutshell:  You can outsource your worries to me, and I’ll take care of them!

The Only Thing Your Planner Needs

May 30th, 2016
The more there is to do, the more you should talk to your planner.

The more there is to do, the more you should talk to your planner.

Your wedding (or party) planner or coordinator can be your best friend, someone who takes care of everything you need them to and solves all the little problems (or, occasionally, the big ones) to make your party or wedding a huge success.  And there is only one thing she or he needs from you to make all that happen:

Information.

It sounds obvious, but when you’re getting close to the big day, you might need to remind yourself of this basic truth:  If your day-of coordinator is going to coordinate your day, she needs to know what you want; what you have done; what is going to happen; what is supposed to happen; what you want to avoid at all costs.

So, whenever you get new information or have a change of plans, make it your habit to tell your planner, first thing.  And if your planner asks you for information, be sure to tell her.  Your busy life is even busier when you are planning a wedding, so you’ll have to prioritize.  Make it a high priority to communicate with your planner.

 

Wedding Planner Expectations

March 21st, 2016
Getting married in your back yard?  I'll work with you!

Getting married in your back yard? I’ll work with you!

I was in an get-acquainted meeting with a couple who ended up hiring me recently and the groom mentioned that, before he met me, he had been opposed to hiring a day-of coordinator.  When I asked him why, he said it was because he had a negative image of wedding planners and didn’t want one at his wedding.

I think I’ve run into this stereotype before:  The wedding planner is bossy or unapproachable or a know-it-all or insistent on rigid etiquette or only has one way of doing things.  I wouldn’t want someone like that at my wedding, either!

Fortunately for you, if you’re getting married, most wedding planners don’t fit that description.  I certainly don’t.  My job is to serve your vision of your wedding and make it happen.  It’s important to me not to make any judgments about your choices.  It’s your wedding; it’s going to be wonderful; and I want to help.