You Need A Day-Of Coordinator, Really

May 1st, 2017
The more pieces there are of the puzzle, the more challenging the project!  Photo by T & S Hughes Photography.

Someone has to keep track of all the little things. Photo by T & S Hughes Photography.

I was at a wedding show recently talking to couples who were about 15 months away from their weddings.  What I heard from them, over and over, was, “Oh, I don’t think we need a planner.”

What they didn’t know yet is that I get a lot of calls from couples who are about 3 months away from their weddings, saying, “We had no idea we would need a coordinator!”

If you’re in the very beginning stages of wedding planning, let me help you out.  Here are a few of the reasons you will likely say, “We need a planner/coordinator!”

Reason #1:  Wedding schedules baffle most people.  While I find them a breeze, about 95% of my clients need help making up a schedule for their wedding day.  It’s nothing to be ashamed of:  It’s a specialized skill.  If you don’t know how to create a wedding day schedule, your planner or coordinator does.

Reason #2:  Someone has to keep track of all the stuff.  You’re probably dreaming about all the little things that will help make your wedding day special and unique.  There are the place cards, the guest book, the favors, the centerpieces, the card box, the programs, the candles, the decorative objects, and so many other things.  Who is going to make sure that every object is in the right place at the right time?  Who will keep track of things and make sure that everything is set beforehand and packed up at the end of the night?  There’s one easy answer:  Your day-of coordinator!

Reason #3:  A planner or coordinator is an insurance policy with your vendors.  You’ve hired all these terrific vendors to help you entertain your guests.  You have a caterer and a DJ and a florist and a photographer.  Chances are, they will do a great job, since most wedding vendors are dedicated professionals.  But what if someone is late or forgets what you want?  Having a coordinator who works only for you to help them or remind them of what your wishes are can make all the difference between a good wedding day and a great one.

Reason #4:  Your planner or coordinator will solve problems–and often can prevent them in the first place.  My primary job, as your wedding coordinator, is preventing and solving problems.  I doubt there has ever been a wedding since weddings began where something hasn’t gone wrong.  Sometimes it’s something large; sometimes it’s a few small things.  But there’s always something.  If you don’t want to have to worry about that, you need someone there whose job it is to make things right.  Hiring a professional means you have a designated person for exactly that purpose–someone who is focused on the job alone and not also emotionally involved in your wedding day.

There are lots of other good reasons you might consider hiring a planner or a coordinator, but these are a few that you might not have thought of yet.  So, in addition to the financial benefits of hiring a coordinator, there are many practical reasons to do so.  What are you waiting for?